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Senior Administrative Assistant for AP Director

Company: University of Virginia
Location: Charlottesville
Posted on: January 16, 2020

Job Description:

The Department of Pathology is seeking candidates for the position of Senior Administrative Assistant. This position provides a high level of advanced administrative support to the Director of Anatomic Pathology (AP) and the AP team leadership. The Senior Administrative Assistant will be responsible for organizing meetings and special projects, producing materials for special events, updating the division webpage, keeping minutes and action plans, tracking progress in quality initiatives, maintaining AP Director's calendar and pre and post travel coordination. The qualified candidate must have demonstrated professionalism, attention to detail and exceptional organizational skills.Job Responsibilities Include:

  • Provide advanced, administrative coordination to support office operations and special projects.
  • Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
  • Compile data for preparation of QA initiative and division action plans for senior leaders.
  • Review and answer correspondence, screen callers and visitors, and handle confidential matters.
  • Manage electronic files and produce reports.
  • Order office supplies as needed.
  • Serve as the point of contact for facility, equipment, or service calls.
  • Work effectively as a team player while working independently and within a team of co-workers.
  • In addition to the above job responsibilities, other duties may be assigned.MINIMUM REQUIREMENTSEducation: High School diploma.Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience. Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.This is a restricted position; continuation is dependent on funding and satisfactory performance.Review of applications will begin on December 5, 2019, but the position will remain open until filled.TO APPLY:EXTERNAL APPLICANTS: please apply through Workday at the following URL, https://uva.wd1.myworkdayjobs.com/UVAJobs , and search for requisition # R0011874. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). The successful candidate will pass a criminal background check. Please note that multiple documents can be uploaded in the box.INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search Find Jobs, and search for requisition # R0011874. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). The successful candidate will pass a criminal background check. Please note that multiple documents can be uploaded in the box.For questions regarding the application process, please contact Michelle Williams, Faculty Search Advisor, at mew8js@virginia.edu .The University of Virginia, including the UVA Health System and the University Physicians Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.In 1819, Thomas Jefferson founded the University of Virginia and inaugurated a bold experiment. Two centuries later, Jeffersons vision thrives. Across Grounds - and throughout the world - UVA students, faculty, staff and alumni challenge convention, break barriers and pursue the greater good.The University of Virginia is made up of eleven schools and affiliated foundations in Charlottesville plus the College at Wise in Southwest Virginia.The University of Virginia Health System is a renowned academic medical center committed to providing outstanding patient care, educating tomorrow's health care leaders and discovering new and better ways to treat diseases. The University's Medical Center, School of Medicine and Physicians Group are recognized for their excellence in patient care, education and research.At UVA, we offer a rich collection of benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers a comprehensive list of benefits and services to help staff and faculty meet their personal and family needs.

Keywords: University of Virginia, Charlottesville , Senior Administrative Assistant for AP Director, Administration, Clerical , Charlottesville, Virginia

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