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Admin Assistant

Company: The Rector & Visitors of the University of Virgini
Location: Charlottesville
Posted on: November 12, 2021

Job Description:

The Department of Pediatrics is looking to hire an Administrative Assistant to perform clerical and administrative work to support the Division of Neurodevelopmental and Behavioral Pediatrics. The ideal candidate will work under the general direction of a supervisor and have a demonstrated capacity to work independently and will have excellent problem solving skills. Our administrative assistants operate general office machines and use computer applications, such as word processing, copy machines, calculators, and transcription equipment.

  • Provide general, clerical coordination to support office operations
  • Strong problem solving skills required
  • Experience with teleconference programs required (Zoom and WebEx)
  • Assist with arranging business travel, scheduling meetings, and supporting agenda management and expense tracking and reimbursements.
  • Experience with Outlook, Epic, or QGenda preferred
  • Review and answer correspondence in a professional manner - including phone calls and emails
  • Promptly answer telephone calls and respond to routine questions from medical professional personnel.
  • Maintain electronic files related to faculty annual reviews and annual actions
  • Provide administrative support for special projects.
  • In addition to the above job responsibilities, other duties may be assigned.

    MINIMUM REQUIREMENTS

    Education: High School Diploma
    Experience: None
    Licensure: None

    To apply please visit UVA job board , and search for " R " Complete the application and see below for documents to attach. Please note that multiple documents can be uploaded in the CV/Resume box.

    Required Application Materials:
    • CV
    • Cover Letter
    • Contact information for 3 references

      The selected candidate will be required to complete a background check at time of offer per University Policy.

      COVID Vaccination Requirement

      The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

      If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

      If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

      NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

      The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Keywords: The Rector & Visitors of the University of Virgini, Charlottesville , Admin Assistant, Administration, Clerical , Charlottesville, Virginia

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