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Intermediate Administrative Coordinator, Arts and Sciences Department of Art

Company: The Rector & Visitors of the University of Virgini
Location: Charlottesville
Posted on: November 14, 2021

Job Description:

The University of Virginia, College and Graduate School of Arts & Sciences (A&S) Department of Art seeks applicants for an Intermediate Administrative Coordinator to support general and academic activities for the Art Department and Studio Art Program. The Intermediate Administrative Coordinator serves as a liaison between the Art Department leadership team and our faculty and students, as well as other University professionals, to successfully manage the department's financial, academic, and research related programming. Responsibilities will include but are not limited to these areas: procurement, accounts payable, travel, student hiring, visiting artist and fellowship programming, faculty and student academic support, and gallery scheduling. This position is the main point of contact for Studio Art Program visitors, faculty and students, and the alternate contact for the Art History Program.

Minimum Qualifications:

  • Qualified applicants are required to have a high school diploma, with at least four years of administrative work experience.
  • Demonstrated knowledge of general office practices and procedures.
  • Proficient using MS office (Outlook, Word, and Excel)
  • Knowledge of budgets and basic accounting.
  • Excellent written and verbal communication skills.
  • Strong communication and organizational skills, a professional manner, and the ability to manage multiple responsibilities while paying attention to detail.
  • The ability to maintain confidentiality.

    Preferred Qualifications:
    • A Bachelor's Degree or other related education experience.
    • Administrative experience in academia
    • Working knowledge of Student Information System (SIS), Oracle, and other UVA systems
    • Knowledge of University policies and procedures.
    • A strong desire to learn, and the ability to follow through on tasks with attention to detail.

      Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require steps, lifting boxes, and traveling some distance to attend meetings and programs.

      Review of applications will begin on Friday, September 3, 2021 but this full-time position will remain open until filled.

      To apply:

      Apply online at : search for posting #R (or through Workday for internal applicants), complete the application, and attach the following:

      (1) cover letter

      (2) Resume

      ***Please note ALL REQUESTED documents MUST be uploaded in the resume box.***

      ***Applications that do not contain all the required documents will not receive full consideration.***

      The University will perform background checks on all new hires prior to making a final offer of employment.

      Questions about this position should be directed to Laura Mellusi, Department Finance and Administration Manager, at . Questions regarding the application process should be directed to: Nicole Robinson, Faculty Search Advisor at .

      COVID Vaccination Requirement

      The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

      If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

      If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

      NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

      The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Keywords: The Rector & Visitors of the University of Virgini, Charlottesville , Intermediate Administrative Coordinator, Arts and Sciences Department of Art, Administration, Clerical , Charlottesville, Virginia

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