Intermediate Administrative Coordinator

Company: The Rector & Visitors of the University of Virgini
Location: Charlottesville
Posted on: June 22, 2022

Job Description:

The Cancer Center at the University of Virginia seeks to hire an Intermediate Administrative Coordinator to perform operational support for a composite of several functions including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. They are distinguished from Administrative Coordinator by increased complexity of work, level of supervision received, and degree of autonomy. At the Intermediate level, they work independently and participate in the planning and execution of departmental policies and procedures and serve as subject matters experts for administrative functions.
Perform all duties of an Administrative Coordinator.
Support the ongoing administrative functions and operations, including special projects of an organization. May support a unit head, as part of their composite services. Perform a variety of duties requiring an understanding of organizational operations, organizational procedures, and personnel.
Formulate decisions and make recommendations regarding planning, organizing, and scheduling work.
For fiscal support, may perform basic budget projections, run fiscal reports, monitor fund balances, and work with account owners to stay within budget. May perform accounts receivable and cashiering functions.
For grant administration, may provide administrative support for pre- and post-award.
For academic and student support, may communicate with students regarding academic policies and procedures, provide information on course content and availability, and coordinate activities and events for student programs.
For human resources, may provide process support to search committees and coordinate successful onboarding of new employees. Prepare new hire paperwork and visa documents. Collect and verify employee payroll and timekeeping records.
Answers general questions from employees and refer human resources questions to the appropriate experts.
In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements
Education: High School Diploma
Experience: At least four years experience
Licensure: None

Application Instructions: Please apply through Workday and complete an application online. Include the following documents:
A CV/resume
a cover letter

All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. Incomplete applications will not be considered.

For questions about the application process, please contact Margaret Weeks, Academic Recruiter. Before a formal offer of employment is extended, the selected candidate will undergo a background check per university policy.

Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Keywords: The Rector & Visitors of the University of Virgini, Charlottesville , Intermediate Administrative Coordinator, Administration, Clerical , Charlottesville, Virginia