Receptionist/General Office Assistant (4997)

Company: National Radio Astronomy Observatory
Location: Charlottesville
Posted on: September 1, 2024

Job Description:

National Radio Astronomy Observatory

Position Description: Position SummaryThe National Radio Astronomy Observatory (NRAO) is a diverse and prestigious research facility that plays a vital role in the study of the universe. The Observatory is an exciting and dynamic organization that is pushing the boundaries of our understanding of the universe. Whether you are a scientist, student, or simply someone who is fascinated by the cosmos, the NRAO offers a wealth of opportunities to learn, explore, and discover.The NRAO is seeking a Receptionist/General Office Assistant with a high level of professionalism to perform a variety of administrative and clerical assignments, frequently handling confidential information. This position creates a positive first and last impression for the organization and is key for monitoring our visitors.This position will be based at our headquarters in Charlottesville, Virginia. What You Will be Doing:

• Staffing the front desk during business hours of operation (8:30am-5pm, M-F)
• Greeting and monitoring visitors
• Maintaining building security by following safety procedures and controlling building access via the reception desk (monitor visitor access log, issue visitor badges, etc.)
• Answering, handling, and directing incoming calls accordingly
• Responding to visitor inquiries in a polite and timely manner
• Scheduling meetings and conferences via the Meeting Planner system
• Assisting with internal meeting/event set-up and break-down as needed
• Managing the Observatory-wide events calendar
• Overseeing the staff vehicle registration log
• Coordinating facility use for non-NRAO (external) organizations
• Assisting with various clerical duties as needed (e.g., filing, photocopying, invoicing, credit card reconciliation)
• Proactive compliance with NRAO and government safety policies and procedures in own work area is expected
• Assisting with special projects as needed
• Other administrative duties as assignedWork EnvironmentWork is typically performed in an open office environment but may occasionally be required to be outdoors. Who You Are: Minimum Education
  • You have a high school diploma or GED or equivalent combination of education and experience.
  • You have a minimum of one year of experience in a receptionist or administrative capacity. The rank of this position will be determined based on the successful candidates directly related experience and qualifications.Competency Summary
    • Proficiency with personal computers including word processing and spreadsheet software (Microsoft Office Suite)
    • Provides excellent customer service and comfortable interacting with the general public, groups, and individuals of all professional levels
    • Knowledge of standard office practices, procedures, various office equipment and administrative techniques
    • Strong attention to detail
    • Excellent verbal and communication skills and ability to understand and follow oral and written instruction
    • Highly organized, takes initiative, and performs work independently in the absence of specific instructions
    • Maintain accurate records
    • Ability to be resourceful and proactive when issues arise
    • Possesses a positive and professional attitudePhysical RequirementsMust be able to work at a computer terminal for extended periods of time and work effectively in an environment given multiple tasks and competing priorities. Must be able to handle, bend, stoop, lift, and reach, in the maintenance of the office filing system.May occasionally drive a vehicle, lift and/or move up to 50 pounds. The employee frequently is required to communicate in person, by electronic mail, and by telephone. Specific vision abilities required by this job include close vision and ability to adjust focus.Additional RequirementCandidates must have current authorization to work in the United States.Total Rewards: Associated Universities, Inc. (AUI) offers a comprehensive total rewards package for this position, subject to eligibility requirements. We are committed to serving our employees and their families with an extensive and competitive compensation and benefits package that supports our employees overall well-being and career growth.CompensationAUI strives to attract and retain dedicated, highly qualified, competent, and motivated employees by offering competitive compensation and recognition for performance.Factors which may affect starting pay may include; education, experience, skills, competencies, other qualifications of the successful candidate, as well as internal equity and labor market conditions.Benefits:AUIs benefits package addresses the needs of employees and their families with most benefits beginning on the first day of employment. AUI provides excellent paid time off (13 holidays, annual accrual of up to 24 vacation days and 15 sick days, additional time off for doctor/dentist visits, and 8 weeks of paid parental leave). Medical, dental and vision plans are effective on the first day of employment. AUIs retirement benefit contributes an amount equal to 10 percent of a qualified participants base pay with no required employee contribution; we also offer an optional supplemental, tax-deferred plan for employee retirement contributions. Time off benefits are pro-rated for part-time employees.Application Instructions:Select the Apply button. Please upload a cover letter describing your interest and suitability for the position and your current resume.Consideration and review of applications will begin immediately.Equal Opportunity Employer Statement:AUI is an equal opportunity employer. Women, Minorities, Vietnam-Era Veterans, Disabled Veterans, Veterans and Individuals with Disabilities are encouraged to apply. To view our complete statement, please visit http://jobs.jobvite.com/nrao/jobs. If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email to resumes@nrao.edu. PM20
      The NRAO is an equal opportunity employer (M/F/D/V)
      
      
      
      PIe5ad633a1235-37248-35267645

Keywords: National Radio Astronomy Observatory, Charlottesville , Receptionist/General Office Assistant (4997), Administration, Clerical , Charlottesville, Virginia