Executive Assistant to the CEO & Chief of Staff

Company: Inova Health System
Location: Fairfax
Posted on: May 4, 2024

Job Description:

The Executive Assistant Lead provides expert administrative and project management support for the Chief Executive Officer (CEO) and Chief of Staff. Manages a wide variety of support assignments, some independently, of a large scope, high impact, confidential and complex nature. Maintains calendars and coordinate meetings to ensure the most efficient and effective use of the CEO's time. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Compiles and maintains data/documentation to ensure availability of complete, accurate and current information.*Job Responsibilities** Oversees and assists team members in assigned functional area, which may include but not limited to, ensuring team is meeting key-deliverables and quality standards, addressing and resolving challenges, managing and tracking performance, and assisting in time management and scheduling; escalates issues to senior leaders as needed.* Acts as a Liaison with the Board of Directors, physician/community leaders, professional healthcare organizations and senior executives in a timely and confidential manner.* Screens visitors, calls, requests and inquiries; Organizes and expedites the flow of work through the Executive Office and the organization; Provides general project management support for department strategic priorities.* Facilitates and executes preparations for meetings including agenda items and technology set-up readiness.* Manages the Chief Executive Officer's and Chief of Staff's calendar by scheduling and confirming appointments; Coordinates internal/external meeting arrangements such as invitation/registration process, facilities, catering/logistics, travel and hotel arrangements as needed.* Consistently displays the highest level of sensitivity to organizational issues and trends due to the nature of interactions particularly with external contacts; Exercises confidentiality and discretion in all matters.* Prepares, edits and proofreads letters, memoranda and presentations often of a complex and confidential nature.* Instructs, trains and delegates tasks to other clerical and administrative team members.* May perform additional duties as assigned.*Minimum Qualifications*Experience - 5 years of experience directly supporting a senior level executive (Bachelors degree equivalent to 3 years of relevant experience)Education - High School diploma or equivalent*Preferred Qualifications*Experience supporting CEO or C-Suite ExecutivesHealthcare or Hospital experience is preferred*Inova Benefits and Perks:** *Health, Vision, and Dental Coverage** Tuition reimbursement and Educational Assistance* Student loan assistance up to $10,000!* State-of-the-art medical and training facilities* Paid parental leave for birth/adoption of a child* Retirement benefits with match from day one* Free Parking to all employees* Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!Job Type: Full-timePay: $90,000.00 - $120,000.00 per yearBenefits:* 401(k)* 401(k) matching* Dental insurance* Employee discount* Health insurance* Life insurance* Paid time off* Parental leave* Referral program* Relocation assistance* Tuition reimbursement* Vision insuranceSchedule:* 8 hour shift* Day shift* Monday to FridayAbility to Relocate:* Fairfax, VA 22031: Relocate before starting work (Required)Work Location: In personby Jobble

Keywords: Inova Health System, Charlottesville , Executive Assistant to the CEO & Chief of Staff, Executive , Fairfax, Virginia