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Office Manager-Data Science

Company: University of Virginia
Location: Charlottesville
Posted on: May 17, 2019

Job Description:

Job location: Charlottesville, VA Employment Type: Full-time Posted data: 2019-03-21 Req: R0004059 The University of Virginia (UVA) has announced plans to establish a School of Data Science, an effort made possible in part by the largest private gift in the institution's 200-year history. The School of Data Science - UVA's 12th school and the first established since 2007 - will position the University as a global leader in efforts to improve society through teaching and research based on the powerful, emerging field of data science. It builds on a foundation set in place at UVA by the Data Science Institute (DSI), a pan-University institute established in 2013 that grants graduate degrees and has a dual mission in education and research. The new School of Data Science proposes to ultimately offer both doctoral and undergraduate degree programs and certificate programs, helping to meet soaring demand for qualified data science professionals in a field that plays a key role in the global information-based economy. To realize the new School of Data Science vision, the DSI seeks applicants for an Office Manager to help the team build out this vision. The human needs in the fast paced field of data science are constantly changing. As the organization grows, an immediate need has arisen for someone to oversee the management of the office and implement the robust hiring plan that will be necessary to transition the DSI into a School of Data Science. The recent transition to Workday provides an opportunity for the Office Manager to establish relationships with the central HR teams to develop a process for initiating processes and onboarding within the unit. As plans for the School are evolve, this position will also begin to manage the ongoing process of evaluation and development of new and changing positions as the field and structure demand. The structure of the School of Data Science will push boundaries in organizational structure with its lack of distinction between faculty and staff, and frequent joint hires with other schools and entities. Though this position will have peers in other parts of the University, it will require special skills to work with the team as well as other schools and units in new and innovative ways. The DSI encourages applicants from diverse backgrounds to work as a part of an open team environment. Anticipated hiring range is $55,000-$65,000. Serve as first point of contact for the DSI Manage calendars and facilitate meetings Process reimbursements and basic purchasing responsibilities in the UVA Marketplace Manage the DSI conference and meeting spaces Oversee the regular maintenance of the DSI facilities Work with the DSI Communications team and offices across Grounds to coordinate and publicize DSI events Serve as the liaison to the DSI HR Business Partner and central HR Work with leadership to operationalize the hiring plan to bring in new talent Work collaboratively with other Schools/departments to implement MOUs regarding joint appointments and coordinate all activities within the DSI and the other school/unit Develop onboarding procedures and direct all onboarding activities for new employees Communicate onboarding activities with the full team to ensure smooth transition for all employees Liaise with HR Business Partner and HR to communicate HR policy, process, procedure and changes to the team Develop and maintain procedures to manage limited term employment contracts to ensure appropriate proactive action is taken in concert with University policy Manage Labor Distribution for all DSI personnel Work closely with finance to ensure accuracy and appropriate allocation of funds for support of personnel Work with new hires on visa status and documentation QUALIFICATIONS Bachelor's degree with three years of experience. Relevant experience may be considered in lieu of a degree. Demonstrated knowledge of a variety of administrative functions that include financial, operational, and administrative policies and procedures. Ability to synthesize information, provide advice, and address needs independently. Ability to work independently or as part of a team. Work with senior leaders to accomplish goals. Ability to lead, train, and functionally supervise. Advanced ability to navigate University databases and systems. Ability to access and present information to University employees, faculty, and senior leaders. Experience in Workday preferred. TO APPLY PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search "Find Jobs", and search for 'Office Manager-Data Science'. Complete an application online and attach a cover letter, resume, and contact information for three references (name, email address, telephone number, address) . PROCESS FOR EXTERNAL UVA APPLICANTS: Please visit UVA job board , complete the application and attach a cover letter , resume, and contact information for three references (name, email address, telephone number, address ). Please note that multiple documents can be uploaded in the box. Applications that do not contain all of the required documents will not receive full consideration. For questions about the application process please contact Rhiannon O'Coin, Academic Recruiter, The University of Virginia, including the UVA Health System and the University Physician's Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Keywords: University of Virginia, Charlottesville , Office Manager-Data Science, Executive , Charlottesville, Virginia

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