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Chief of Staff, School of Medicine

Company: The Rector & Visitors of the University of Virgini
Location: Charlottesville
Posted on: November 19, 2021

Job Description:

The University of Virginia School of Medicine (SOM) seeks a Chief of Staff to serve as a pivotal member of the Dean's leadership team. This position will report directly to the Dean of SOM and is responsible for central coordination of SOM activities. In support of the school's education, research, and clinical mission, this role will provide strategic planning and daily operational support at the discretion of the Dean. In addition, this role may assist with policy formulation/interpretation, communications, and responsibility for managing sensitive and confidential matters.

The Chief of Staff works closely with a range of functional areas, including human resources, operations, clinical, education, faculty affairs, research, and finance depending on the organization's needs. In addition, the position may manage the annual initiatives (salary planning, performance evaluations, etc.) to ensure alignment with university strategic goals and objectives.

Job responsibilities include:

  • Acts as an advisor by proactively addressing undefined issues for resolution. Works collaboratively with university stakeholders to research problems and provide the Dean with the necessary information to make informed decisions.
  • Works to advance a wide range of initiatives, programs, and projects. Manages critical priorities, agendas, and timelines; tracks and monitors projects to achieve measurable results.
  • Maintains knowledge of compliance with current policies and procedures.
  • Prepares critical analyses, presentations, reports, talking points, speeches, and other documents for diverse audiences, in addition to drafting internal and external correspondence and executive summaries for departmental or unit leadership and other senior administrators.
  • Coordinate and collaborate marketing and communications on behalf of the Dean (includes social media).
  • Develops strong partnerships with administrative and academic units. Serves as a liaison between human resources and the Dean on critical senior leadership recruitment efforts, performance management, and compensation initiatives that involve sensitive and confidential data.
  • Performs other duties assigned.

    Candidates will be considered for either an Assistant Dean of Administration, Associate Dean of Administration or Senior Associate Dean of Administration, and dependent on experience and qualifications.

    Minimum Requirements for Chief of Staff, Assistant Dean of Administration:

    Education: Master's degree in business, accounting, or related discipline
    Experience: At least five years of administrative and supervisory experience. Relevant experience may be considered in lieu of a degree. Excellent verbal and written communication and experience working with diverse stakeholders at various levels.

    Minimum Requirements for Chief of Staff, Associate Dean of Administration:

    Education: Master's degree in business, accounting, or related discipline
    Experience: At least seven years of administrative and supervisory experience. Relevant experience may be considered in lieu of a degree. Excellent verbal and written communication and experience working with diverse stakeholders at various levels.

    Minimum Requirements for Chief of Staff, Senior Associate Dean of Administration:

    Education: Master's degree in business, accounting, or related discipline
    Experience: At least ten years of senior management experience, preferably in higher education sector. Relevant experience may be considered in lieu of a degree. Excellent verbal and written communication and experience working with diverse stakeholders at various levels.

    Priority review of applications will begin on October 29, 2021, but the position will remain open until filled.

    TO APPLY:

    EXTERNAL APPLICANTS: please apply through Workday at the following URL, , and search for requisition # R. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). The successful candidate will pass a criminal background check and pre-employment health screening. Please note that multiple documents can be uploaded in the box.

    INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search "Find Jobs", and search for requisition # R. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). The successful candidate will pass a criminal background check and pre-employment health screening. Please note that multiple documents can be uploaded in the box.

    For questions regarding the application process, please contact Michelle Williams, Senior Recruiter/Faculty Search Advisor, at .

    COVID Vaccination Requirement

    The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

    If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

    If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

    NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

    The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Keywords: The Rector & Visitors of the University of Virgini, Charlottesville , Chief of Staff, School of Medicine, Healthcare , Charlottesville, Virginia

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