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Grants and Contracts Specialist or Administrator, Radiology (hybrid-remote)

Company: Virginia Jobs
Location: Charlottesville
Posted on: July 8, 2024

Job Description:

The Department of Radiology & Medical Imaging seeks to hire either a Grants and Contracts Specialist or Administrator to join our dynamic research team. This position is eligible for a hybrid schedule working remotely and on-site.

The incumbent in this position serves as a key member of the team and plays a crucial role in managing the financial and administrative aspects of Department of Radiology's research projects after they have been awarded funding. This position ensures the accuracy of sponsored program expenditures and ensures compliance with federal, state, sponsor, and university rules and regulations. The incumbent prepares and/or certifies account certifications, maintains costing allocations for faculty and research support staff, works with faculty to complete payroll account confirmations (effort reports), and prepares financial reports. In addition, the incumbent assists with preparing budgets, and in conjunction with the Research Administration Team, presents quarterly updates to faculty on grants and contracts activities.

The preferred candidate will demonstrate excellent oral and written communication abilities in daily interactions and will have the ability to work independently and on a team. The incumbent will be proficient in computer applications, specifically, Microsoft Office and Qlik Sense, and will be adept at learning new systems. The selected applicant will work in a fast-paced, deadline-driven environment with high volume, requiring excellent problem solving, time management, and organizational skills. In addition, the preferred candidate will possess a working knowledge of grants and contracts and will have experience in interpreting and applying policies from multiple levels of authority (federal, state, and institutional). This position works within a close-knit team consisting of a Senior Administrative Coordinator, Grants and Contracts Specialist, and Grants Assistant.

Position responsibilities include:

  • Prepare and/or certify monthly account reconciliations, process supplier invoice requests, create purchase orders, prepare/submit reimbursements, and create journal transfers/accounting adjustments for multiple awards.
  • Provide financial oversight, compliance guidance, and administrative support in regard to sponsor and institutional regulations.
  • Perform detailed financial analysis of award spending and provide projections of future spending.
  • Identify and address potential risks and issues related to research projects, such as budget overruns, compliance violations, or delays in project timelines.
  • Work with PIs and other stakeholders to develop strategies for mitigating risks and resolving issues as they arise.
  • Prepare progress reports in compliance with sponsor guidelines.
  • Submit payroll costing allocations / payroll adjustments.
  • Complete biannual payroll account confirmations with faculty.
  • Stay informed about changes in funding agency requirements, regulations, and best practices in research administration.
  • Meet with faculty monthly / quarterly to review grant reports and balances.
  • In addition to the above job responsibilities, other duties may be assigned. MINIMUM REQUIREMENTS

    Grants and Contracts Specialist:
    Education: Associate's degree
    Experience: At least two years of grant and contract experience. Two additional years of experience may be accepted in lieu of degree.

    Grants and Contracts Administrator:
    Education: Bachelor's degree
    Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
    Licensure: Certified Research Administrator (CRA) certification is preferred.

    PREFERRED QUALIFICATIONS
    • Experience with monitoring research grants and contracts.
    • Excellent problem-solving skills and ability to work in a fast-paced environment.
    • Must be highly organized and have excellent analytical and numerical ability, written, verbal, and interpersonal communication skills.
    • Proficient in Microsoft Word, Excel, and Outlook.
    • Ability to research, analyze, balance, and/or reconcile financial data. Ability to handle multiple, competing, and simultaneous priorities effectively, and to independently research financial processing or process questions and provide appropriate direction and resolution.
    • Experience with ResearchUVA is preferred, but not required.
    • Experience with Workday Finance is preferred, but not required.
    • Prefer applicant to be a Certified Research Administrator for Grants and Contracts Administrator position. PHYSICAL DEMANDS
      This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

      T his position is open to a hybrid work schedule, the selected candidate will be required to work partly on-site in Charlottesville, VA.

      This is a restricted position and is dependent upon project need, availability of funding and performance. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits .

      This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

      TO APPLY

      Please apply through Careers at UVA , and search for R0060948. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:
      • CV or Resume
      • Cover letter Applications that do not contain all required documents will not receive full consideration.

        References will be completed via UVA's standardized process Skill Survey during the final phase of the interview process. For questions about the application process, please contact Jeremy Brofft, Senior Recruiting Specialist at xmf9ad@virginia.edu .

        For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

        The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

Keywords: Virginia Jobs, Charlottesville , Grants and Contracts Specialist or Administrator, Radiology (hybrid-remote), Healthcare , Charlottesville, Virginia

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