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Medical Education Program Coordinator

Company: UVA Health
Location: Charlottesville
Posted on: May 3, 2021

Job Description:

The Office of Medical Education Office (OME) at the University of Virginia School of Medicine (SOM) seeks applicants for a Medical Education Program Coordinator to assist with several programs to educate medical students. This position ensures a smooth operation for the day-to-day activities and administrative needs for the SOM. These medical student programs include Foundations of Clinical Medicine (FCM), a four-year program that focuses on developing medical students skills in history taking, relationship building, physical examination, differential diagnosis, diagnostic reasoning, etc. through case-based exercises. The position will also assist with our Generalist Scholars Program (GSP), another four-year program which trains medical student leaders who are interested in pursuing positions in general medicine (Family Medicine, Pediatrics, and General Medicine).This position will also assist with various short courses/projects as needed.

The successful candidate will:

  • Collaborate with course leadership to develop academic schedules, distribute materials/instructions for students and faculty, and coordinate with other UVa faculty/administrators.
  • While working as part of a team, this position will have primary responsibility for FCM for second-year students, which runs in the fall.
  • Oversee and run student activities including: scheduling meetings and courses on Zoom, hosting meetings and facilitating breakout groups, reserving space, ordering supplies, and arranging catering.
  • Provide daily on-site logistical support including: setting up/resetting rooms, collecting paperwork from students and faculty, setting up supplies, and providing assistance as needed.
  • Provide operational support before, during, and after programs.
  • Respond to questions in advance of programs, welcome students and faculty at each event, provide announcements of essential information at the start of programs, and communicate critical information throughout the week.
  • As primary administrative lead for the GSP, ensure delivery of curricular activities to include the monthly faculty-student meetings, fourth-year scholarship presentation, professional development seminars, and student-led activities such as Primary Care Week and Student Retreat.
  • Coordinate the GSP admissions process to include assembling and providing the faculty with applications and review forms, preparing acceptance letters, and communicating with applicants.
  • Coordinate the three-week GSP summer course: identifying subject matter experts as well as physicians and community practices for the clinical care shadowing, serving as primary liaison, and managing daily activities.
  • Financial duties include: paying patient honoraria, ordering supplies, and setting up catering orders.

MINIMUM REQUIREMENTS:

Education: High school diploma. Candidates should have experience in education and/or the coordination/management of educational programs or projects.

Experience: At leasttwo years of relevant experience is required.

Applicants must be highly organized and have excellent written/verbal communication skills, interpersonal skills, as well as the ability to juggle multiple projects, adapt to changing priorities, and meet deadlines. A working knowledge of Microsoft Word, Excel, and Outlook is required, as well as the ability to use Zoom. This position ensures a smooth operation of the day-to-day business and administrative needs for the OME.

PREFERRED REQUIREMENTS:

Education: Bachelors degree.

Experience: Preference will be given to participants who have experience with UVa/other systems including Box, VMED, Marketplace, etc.

The anticipated hiring range for this position is $40,000-$45,000 annually, commensurate with qualifications and experience.

This is a restricted position; continuation is dependent on funding and satisfactory performance.

Priority review of applications will begin on April 2, 2021, but the position will remain open until filled.

TO APPLY:
EXTERNAL APPLICANTS: please apply through Workday at the following URL, https://uva.wd1.myworkdayjobs.com/UVAJobs, and search for requisition # R0021092.Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check.


INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search Find Jobs, and search for requisition # R0021092.Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check.

For questions regarding the application process, please contact Michelle Williams, Faculty Search Advisor, at mew8js@virginia.edu.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Keywords: UVA Health, Charlottesville , Medical Education Program Coordinator, Other , Charlottesville, Virginia

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