The University of Virginia seeks an Administrative Assistant to
join Applied Math in the Department of Engineering and Society,
within the School of Engineering and Applied Science. Applied
mathematics is a branch of mathematics that deals with mathematical
methods that find use in science, engineering, business, computer
science, and industry. We are a friendly group of faculty who work
together as a team to provide Applied Math instruction to our
undergraduate students. Our assistant will be an important member
of the team.
The Applied Math (APMA) Administrative Assistant will support
both faculty (12 full-time) and students. The hours that would best
meet our needs are 8:00am - 12:00pm, Monday through Friday. The
APMA Administrative Assistant will be responsible for student and
Student support functions include greeting and directing
students in the Small Hall office suite; assisting with
coordinating and proctoring makeup exams or exams for students with
accommodations; coordinating the selection of graders/assistants
and providing the necessary and appropriate notifications and
communications with both the selected and the unselected applicants
throughout the process; handling payroll interactions for student
graders and assistants; coordinating the APMA Workshop records.
Other student support tasks will arise from time to time.
Faculty support functions include managing heavily-used copiers
(paper supply, maintenance, repair); making copies of handouts,
quizzes, tests, and final exams for faculty as requested; ensuring
all exam copies are secure; procuring and managing necessary and
appropriate office supplies; managing email lists for various APMA
communities; scheduling meeting times and conference rooms as
requested; placing textbook desk copy orders and managing records
for checkout and return of same; and preparing and submitting
expenses for reimbursement. Other faculty support tasks will arise
from time to time.
A High School diploma with at least four years of relevant
experience is required. A Bachelor's degree may substitute for
experience. A successful APMA Administrative Assistant must enjoy
interacting with students and be comfortable multitasking and
working in a busy, loud, and crowded office suite. The assistant
must be reliable in both attendance and in completing assigned
tasks. The assistant must be proficient with Excel spreadsheets.
Knowledge of how to hire student wage employees in UVA Workday is a
This position is 20 hours a week.
This position will remain open until filled. This is a
Non-Exempt level, benefited position. The University will perform
background checks on all new hires prior to employment. For
questions about the position or the application process, please
contact Ashley Cochran, Senior Recruiter at
Please apply through Workday, and search for "Administrative
Assistant". Complete an application online and attach a cover
letter and CV/resume all into the resume submission field, multiple
documents can be submitted into this one field. Internal applicants
must apply through their UVA Workday profile.
The University of Virginia, including the UVA Health System
which represents the UVA Medical Center, Schools of Medicine and
Nursing, UVA Physician's Group and the Claude Moore Health Sciences
Library, are fundamentally committed to the diversity of our
faculty and staff. We believe diversity is excellence expressing
itself through every person's perspectives and lived experiences.
We are equal opportunity and affirmative action employers. All
qualified applicants will receive consideration for employment
without regard to age, color, disability, gender identity or
expression, marital status, national or ethnic origin, political
affiliation, race, religion, sex (including pregnancy), sexual
orientation, veteran status, and family medical or genetic