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Executive Assistant

Company: Better Living, Inc
Location: Charlottesville
Posted on: November 16, 2021

Job Description:

Executive AssistantFull-timeCharlottesville, VA,Description----Better Living--is searching for an--Executive Assistant--to the President and Chairman of the Board. The following are some, but not all, of the duties and responsibilities for the position:
Communication:-- Daily mail for Executives (President & Chairman of the Board)-- Phone correspondence for Executives-- Letter and document preparation-- Maintain President's contacts and Outlook calendar
Bookkeeping:-- Maintain Quickbooks accounts for various LLCs, Better Living Foundation, and Investments-- Banking: Statement reconciliation, deposits and check disbursements-- Rent and Lease oversight: posting payments, lease verifications and follow up, including renewals, term and payment changes, terminations, collections and inquiries-- Filing related to bookkeeping operations, including storage and document destruction
Company Responsibilities:-- Phone system point person for maintenance, inventory and communication-- web-site point person-- Management meeting planner and coordinator-- Event Planner:--Includes customer barbeques, tailgates, Company holiday and special events, educational classes.-- Contribution Coordinator: Point person on contribution events including Golden Apple Awards, and all other company and foundation donations. Coordinate all contribution communication for donation consideration.-- Marketing Coordinator: Maintain inventory of logo clothing for use of outdoor employees and customers; coordinate advertising of merchandise, calendars, and other items with company vendors-- Safety Coordinator: Work with managers as liaison for workers comp, OSHA, and vehicle maintenance; maintain monthly safety reports, safety meeting coordination-- Reporting includes building permit maintenance and vehicle purchase files
Additional duties as required or assigned by management.----Requirements--EDUCATION:--Minimum: H.S. Diploma or GED.EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES:-- History in office environment performing similar functions.-- Bookkeeping skills and experience-- Microsoft Office, QuickBooks, Adobe PageMaker skills-- Self-motivated, flexible, and tactful-- Great attention to detail-- Ability to work independently, and as a team
LICENSE OR CERTIFICATION:Must meet the qualification requirements to become a Notary Public for Commonwealth of Virginia at Large, or have an existing Notary Public Certificate.

Keywords: Better Living, Inc, Charlottesville , Executive Assistant, Other , Charlottesville, Virginia

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