Company: University of VA
Posted on: January 25, 2023
The Virginia Education Science Training (VEST) Program in the
School of Education and Human Development seeks a qualified Project
Associate. The incumbent will become part of a vibrant team of
faculty, students, and staff and will coordinate a training program
involving 25 doctoral students and 30 faculty in Education Policy,
Educational Psychology, Economics, and Psychology.
The project associate will serve as the primary contact for
students as they matriculate, enter, and progress through the VEST
Program. They will provide a variety of services including, but not
limited to, admissions applications, grant reporting, event
planning, faculty support and procurement for the school or
department. Administrative responsibilities include the maintenance
of student records and services provided, as well as assisting in
basic financial and grants management. The project associate will
work independently on assigned tasks and respond to stakeholder
This is a restricted, in-person position based in Charlottesville,
VA. Continuation beyond 12-month is dependent upon satisfactory
performance and availability of funding.
Role and Responsibilities
- Assist in event planning for events such as the speaker series,
student and faculty orientation, leadership meetings, and student
activities. Detailed event planning responsibilities includes
researching venue options and making reservations, planning menus
and processing catering orders, designing publicity materials,
planning with faculty mentors and pre-doctoral trainees, and
managing communication among vendors.
- Work with faculty and students at UVA, Virginia State
University, and Norfolk State University related to the Open Doors
Program . Such work involves the event planning mentioned above as
well as identifying and coordinating opportunities for VEST fellows
to be involved with Open Doors students and faculty.
- Review budgets, estimating costs, and projecting expenses.
- Gather materials and preparing annual and final reports to the
funder, including budget justifications.
- Work with departmental staff to create purchase orders and
manage travel reimbursements. Reconciling student accounts and
purchasing materials for students in accordance with University
- Act as a liaison between students, staff, and faculty by
drafting professional correspondence, posting student and alumni
announcements, distributing specific program information, and
coordinating schedules and calendars when appropriate.
- Update external and internal websites by compiling significant
information, key dates, and upcoming events related to students and
- Creating surveys and gathering survey information from
- Gathering and synthesizing information to track pre-doctoral
In addition to the above job responsibilities, other duties may be
Education: Bachelor's degree
Experience: Two years of experience. Relevant experience may be
considered in lieu of a degree.
Master's degree in Education, Higher Education, Business
Administration or a related field and demonstrated excellence in
the organization and administration of university level programs.
Significant preference will be given to those candidates who meet
some or all preferred qualifications. Candidates are strongly
encouraged to submit a cover letter detailing how their experience
and qualifications align with the following:
- Demonstrate a commitment to promoting diversity in higher
education, as evidenced by experience working with diverse
- Demonstrate leadership, management, and organizational
- Demonstrate excellent oral and written communication in daily
interactions with the ability to apply information and articulate
- Show knowledge of multiple areas in student services to bring
context to information gathered about advising, event planning, and
- Prove ability to work independently and as part of a team.
Provide direct support to leaders, as needed, and complete tasks
without immediate supervision.
- Demonstrate ability to follow and monitor established policies
and procedures and adhere to regulatory guidelines in daily
- Show proficiency in computer applications and in typical
University database and software programs. We seek applicants who
can interpret information and apply that information to daily
- Ability to troubleshoot technology issues independently is
required. Mastery in Microsoft Office (Word, Excel, PowerPoint,
Outlook), G Suite (Google Calendar, Sheets, Docs, Forms, etc.) and
web applications is essential. Outstanding written, verbal, and
interpersonal communication skills are essential. Strong
organizational and planning skills and the ability to multitask are
required, as is attention to detail.
- Ability to take initiative and work independently, lead and
facilitate cross-functional groups, and the ability to interact
collaboratively with a diverse group of stakeholders and research
team are all required. Ability to work under pressure in a
deadline-driven environment while maintaining professionalism is
This is primarily a sedentary job involving extensive use of
desktop computers. The job does occasionally require traveling some
distance to attend meetings, and programs.
Please apply through Workday and complete an application online.
Include the following documents:
- CV or Resume
- Cover letter optional, but strongly preferred
- Optional but strongly encouraged: submit a statement (500 words
or less) describing how they address diversity, equity, and
inclusion in their work.
Upload all materials into the resume submission field. Multiple
documents can be submitted into this one field. Alternatively,
merge all documents into one PDF for submission. Applications that
do not contain all required documents will not receive full
consideration. Internal applicants must apply through their UVA
Workday profile by searching 'Find Jobs.'
The position will remain open until filled. This is a non-exempt
level, benefited position. This position will not sponsor
applicants for work visas. This restricted position is an initial
12-month, part-time appointment, and continuation is dependent upon
project need, availability of funding, and performance. The
University will perform background checks on all new hires prior to
For additional information about the position, please contact Sara
Rimm-Kaufman at or Jim Wyckoff at . For questions about the
application process, please contact Margaret Weeks .
COVID Vaccination Requirement and Guidelines
Please visit theUVA COVID-19 Job Requirements and Guidelineswebpage
prior to applying for current information regarding vaccination
requirementsandguidelines for employment at UVA.
The University of Virginia, i ncluding the UVA Health System which
represents the UVA Medical Center, Schools of Medicine and Nursing,
UVA Physician's Group and the Claude Moore Health Sciences Library,
are fundamentally committed to the diversity of our faculty and
staff. We believe diversity is excellence expressing itself through
every person's perspectives and lived experiences. We are equal
opportunity and affirmative action employers. All qualified
applicants will receive consideration for employment without regard
to age, color, disability, gender identity or expression, marital
status, national or ethnic origin, political affiliation, race,
religion, sex (including pregnancy), sexual orientation, veteran
status, and family medical or genetic information.
Keywords: University of VA, Charlottesville , Project Associate, Other , Charlottesville, Virginia
Didn't find what you're looking for? Search again!