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Fleet Manager

Company: City of Charlottesville, VA
Location: Charlottesville
Posted on: April 1, 2024

Job Description:

Salary: $92,108.00 - $115,134.39 Annually

Location : Charlottesville, VA

Job Type: Regular Full-Time

Job Number: 230900016-1

Department: Public Works Department

Opening Date: 02/20/2024

Closing Date: Continuous

Bargaining Unit: N/A

General Summary

Contribute to the delivery of the Department of Public Works mission in providing professional public works services to manage natural and built systems, and foster community health, safety, and sustainability. The Department of Public Works is seeking qualified candidates to be considered for the position of Fleet Manager who are highly motivated and who strive for success by demonstrating Charlottesville's Core Values of Leadership, Trust, Creativity, Respect, and Excellence.

The preferred hiring amount is between $92,108.00 - $115,134.39 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement (up to $34 a month), tuition reimbursement (up to $3,000 per fiscal year), and continuing education/training opportunities.

  • For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit
  • The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.The Fleet Manager performs technical and administrative work overseeing the operation and maintenance of the City Fleet Division including directing and coordinating the repair, preventative maintenance, and/or acquisition of the City's fleet facilities, motor vehicles and equipment. This position is also responsible for supporting implementation of the City's Climate Action Plan by working to build a sustainable green fleet.

    This position is responsible for the supervision of Fleet Division personnel. Primarily and most frequently the work done here is performed as leader or director with broad functional areas and more expertise and strategic focus. Work is performed under the regular supervision of the Public Works Director.

    Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.
    Essential Responsibilities and Duties

    • Plans, organizes, schedules and monitors the maintenance, repair, and servicing of motor vehicles and equipment.
    • Oversees the operation of the City's fuel facilities and fuel card program.
    • Develops policies and procedures for the City's Fleet program, ensuring compliance with all Federal, State, and local regulations.
    • Develops, administers and monitors programs for the replacement of motor vehicles and equipment and supporting infrastructure, with a focus on collaboration, implementation, and maintenance of a sustainable green fleet.
    • Assists in the preparation of specifications for the acquisition of motor vehicles and equipment.
    • Prepares periodic and special reports for both equipment users and management.
    • Provides technical assistance to other City divisions, departments and agencies as needed, including but not limited to committee participation.
    • Develops and administers information management systems as needed, including but not limited to SAP, FASTER Web (Asset Software), and FuelForce (Fuel Management Software).
    • Promotes environmental sustainability in operations and supports Green City initiatives including efforts towards increased resource conservation and efficiency, material/product selection, and natural resources stewardship.
    • Responsible for supporting snow and ice operations, as well as storm response including the preparation and maintenance of relevant motor vehicles and equipment.
    • Responsible for personnel matters in Fleet Division including but not limited to supervising, coaching, training, motivating, and evaluating the performance of assigned staff; disciplinary actions; and interviewing and selection processes.
    • Develops and implements training programs for Fleet personnel.
    • Provides technical advice to staff.
    • Performs related tasks as required.
      Education, Experience and Skills

      Minimum Qualifications:
      • High school graduation or equivalent and at least 7 years of professional work experience in fleet management OR
      • Trade school certificate or Associate's degree and at least 5 years of professional work experience in fleet management OR
      • Bachelor's degree or higher and at least 3 years of professional work experience in fleet managementSpecial Requirements:
        • Possession of a valid, appropriate driver's permit issued by the Commonwealth of Virginia. (To view our driving eligibility requirements, visit );
        • Certified Public Fleet Professional (CPFP), or ability to earn within one (1) year of employment.Knowledge, Skills, and Abilities:
          • Comprehensive knowledge of the principles and practices used in the operation, maintenance and repair of motor vehicles and equipment;
          • Comprehensive knowledge of the principles and practices of the management of a fleet;
          • Comprehensive knowledge of the principles and practices of automotive repair shop management;
          • Thorough knowledge of the characteristics and uses of management information systems;
          • Comprehensive knowledge of the hazards and safety precautions of large scale shop operations;
          • Knowledge of Microsoft Office programs and other office-oriented software;
          • Reading comprehension to read and understand standard business English and basic arithmetic skills.
          • Skill in the use of Microsoft Office Suite software such as outlook, word, and excel as well as agency specific software applications;.
          • Skill and ability to track and maintain accurate records.
          • Self-motivated, resourceful, and inclusive.
          • Understanding of and maintaining safeguards for sensitive and confidential information.
          • Ability to exercise good judgment, tact and resourcefulness in meeting problems and situations.
          • Ability to work independently and as part of a team.
          • Ability to interpret and apply policies and procedures.
          • Ability to exercise sound independent judgment in fast-paced and potentially stressful situations.
          • Ability to maintain the integrity of time sensitive documents.
          • Ability to communicate effectively both orally and in writing.
          • Ability to engage in respectful and sometimes difficult conversations
          • Ability to train others and provide guidance.
          • Ability to supervise, direct, and motivate the activities of employees.
          • Ability to deliver responsive and high-quality customer service.
          • Ability to establish and maintain effective and professional working relationships with City officials, employees and the general public.
          • Ability to demonstrate regular, reliable attendance.
            Physical Conditions & Additional Information

            The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

            Physical requirements for this position as outlined by the Department of Labor: LIGHT WORK: Ability to lift up to 20 lbs. occasionally and/or up to 10 lbs. frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires the ability to lift or move more than 20 lbs. for sedentary work and the worker sits most of the time, the job is rated for light work. Physical demand requirements are in excess of those for Sedentary Work.

            The majority of time spent in this position involves indoor work in an office environment, however work in the Fleet shop and/or field may be required with to extreme temperatures, extreme or inclement weather, gases/gas leaks, fumes/airborne particles, fuels, and allergens. This position requires the regular use of or is subject to sitting; standing or walking; lifting or carrying; pushing or pulling; pinching, picking, or typing; holding, handling, or grasping; climbing; balancing; stooping; kneeling; crouching; crawling; reaching overhead; reaching at or below shoulder level; repetitive motion; hearing and talking; moving mechanical parts; and driving a city vehicle. The noise level is usually moderate, but may be loud during work in the Fleet shop.

            This position is subject to emergency on-call and/or weather-related emergency on-call. Position may be required to work flexible hours, be available via phone, and/or attend meetings on evenings/weekends.

            Updated July 1, 2022

            Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

            1. LEAVE:
            • Vacation:
              • 3.09 hours accrued biweekly0 -
              • Sick:
                • 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation
                • Holidays:
                  • 14 paid holidays per calendar year (13 observed and 1 floating) 2. INSURANCE:
                    • Aetna Medical -
                      • Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:
                        • HMO: $0 premium for employee only coverage
                        • POS 1: Employee-only premium of $36.28 per biweekly pay
                        • POS 2: Employee-only premium of $13.02 per biweekly pay
                          • (Dependent coverage is available but the cost of the premium is not subsidized.)
                          • Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)
                          • Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)
                            • Dental (Delta Dental)
                              • No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
                              • Diagnosis and Preventive100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
                              • Primary$50 deductible, 80/20
                              • Prosthetic & Complex Restorative$50 deductible, 50/50
                              • $1,500 maximum annual benefit
                              • $1,000 Orthodontic Benefit
                              • MetLife Vision Plan: Optional
                                • Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
                                • Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
                                • $130 allowance for frames, after co-pay, plus additional discounts where accepted.
                                • Life:
                                  • Two times annual salary (paid by the City)
                                  • Optional supplemental life available for employee, spouse, dependents (paid by employee)
                                  • AFLAC: Optional
                                    • Cancer/accident/short term disability/intensive care insurance (paid by employee)
                                      • Long Term Disability
                                        • Protection from income loss due to long-term illness or injury (paid by the City) 3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.
                                          • Pension:
                                            • Choose from two options:
                                              • A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
                                              • A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)
                                                • Supplemental:
                                                  • Deferred Compensation (457) - employee contribution 4. OTHER BENEFITS:
                                                    • Flexible Spending Accounts:
                                                      • Health Care Expenses
                                                      • Dependent Care Expenses
                                                      • Parking/Mass Transit Expenses
                                                      • Parking Subsidy of $50 per month
                                                      • Wellness Programs:
                                                        • Gym Reimbursement Program
                                                        • Monthly On-Site Nurse and Annual Flu Shots
                                                        • Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes
                                                        • Weight Watchers at Work
                                                        • Bike Commuter Program:
                                                          • Reimbursement of up to $20 per month for reasonable bike commuting expenses
                                                          • Employee Assistance Program:
                                                            • A variety of confidential, personal professional services for you and your family available 24 hours a day.
                                                            • Tuition Reimbursement Program:
                                                              • Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.


                                                                Please indicate your level of education and experience:(Must be verifiable with reference to your education & work history section of your application)
                                                                • High school graduation or equivalent and at least 7 years of professional work experience in fleet management.
                                                                • Trade school certificate or Associate's degree and at least 5 years of professional work experience in fleet management.
                                                                • Bachelor's degree or higher and at least 3 years of professional work experience in fleet management.
                                                                • None of the above


                                                                  Have you provided the expiration date and name of each certification you possess in the 'Certificates and Licenses' section of your application?
                                                                  • Yes
                                                                  • No


                                                                    This position requires driving to perform essential job duties and requires a valid driver's license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record.Do you possess a valid driver's license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?
                                                                    • Yes; I possess a valid driver's license and am willing to provide a certified copy of my DMV driving record.
                                                                    • No; However, I am willing and able to obtain a valid driver's license and am willing to provide a certified copy of my DMV driving record.
                                                                    • No; I do not have a valid driver's license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.


                                                                      To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.
                                                                      • Yes
                                                                      • No


                                                                        I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.
                                                                        • Yes
                                                                        • No

                                                                          Required Question

Keywords: City of Charlottesville, VA, Charlottesville , Fleet Manager, Professions , Charlottesville, Virginia

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